Skills for Preparing Governmental Messages and Memoranda

The Art of Formal and Diplomatic Drafting (25 Training Hours)

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day 1
Legal and Administrative Foundations of Governmental Correspondence
  • Axis 1: The Legal and Evidentiary Power of Official Correspondence. (How a message becomes a binding official document or reinforces a decision).
  • Axis 2: Ethics and Professional Responsibility in Drafting. (Accuracy, objectivity, and maintaining information confidentiality).
  • Axis 3: Differences Between Types of Correspondence (Official Letter, Memorandum, Letter, Circular).
day 2
The Legal Structure and Form of the Official Letter
  • Axis 1: Mandatory and Formal Elements of the Letter. (Letterhead, Date, Reference, Subject, Body of the Letter, Conclusion, and Signature).
  • Axis 2: Rules of Punctuation and Formal Drafting. (Using appropriate pronouns, verbs, and linguistic formulas for the formal context).
  • Axis 3: Discourse Language and its Levels According to the Addressee. (Differences in drafting when addressing a higher, parallel, or lower entity).
day 3
Drafting Various Contents for Correspondence
  • Axis 1: Drafting Request and Inquiry Letters. (Clarity of the request, specifying the deadline, and polite follow-up).
  • Axis 2: Drafting Response and Thank You Letters. (Responding to inquiries, apologizing, or offering thanks in an appropriate manner).
  • Axis 3: Drafting Warning and Reminder Letters. (Formal administrative escalation while maintaining relationships).
day 4
Internal Memoranda and Circulatory Reports
  • Axis 1: The Art of Drafting Internal Memorandums. (Conciseness, clarity, and focusing on a specific recommendation or action).
  • Axis 2: Minutes of Formal Meetings. (Accurately and neutrally recording discussions, decisions, and responsible parties for tasks).
  • Axis 3: Internal Circulars and Announcements. (Communicating information and decisions clearly and uniformly to all concerned parties).
day 5
Review, Linguistic and Administrative Proofreading
  • Axis 1: Mechanisms for Reviewing the Document before Issuance. (Linguistic proofreading, administrative proofreading, and formal proofreading).
  • Axis 2: Avoiding Common Errors in Governmental Drafting. (Errors that may change the meaning or weaken the legal position).
  • Axis 3: Practical Workshop. (Drafting and analyzing various models of governmental correspondence).

References: The Chicago Manual of Style, models and standards for governmental correspondence (such as United Nations standards), and the principles of formal protocol and etiquette.